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About Aspen:

Aspen is a general purpose client database and reporting solution for human service agencies that serve either children or adults. The program can be configured for a single agency or an entire community. Aspen was designed for extraordinary ease of use, high-speed data access, and solid security. With Aspen, users can enter and edit the following:

	Youth & adult intake/departure records.
	Activity records (units of service)
	Client outcomes & surveys
	School & grade records
	Case notes
	Case management goals
	Education/awareness events
	Departure records

Aspen also offers a host of features designed to simplify day-to-day agency tasks, generate reports, and facilitate communication, for example:

	82 built-in reports — show client characteristics and services provided by time period
	Client roster — create lists of active clients by date and generate batch activity records
	Survey builder — construct client surveys with answers linked to client outcomes
	Financial assistance — track cash disbursed by client and by assistance category
	Staff training — record training sessions, credit and non-credit hours, and dates by staff
	Volunteers — create volunteer profiles, enter service hours, maintain a volunteer calendar
	Calendars — create separate event calendars for the agency, staff, and clients
	A file library — maintain forms, best practices, grant guidelines, etc. for users to download
	A referral directory — create a handy list of client referral sources
	Local mode — create intake records offline for later upload to the Aspen database
	Customizability — add new intake fields, program names & funders, etc. from a menu
	User help — Aspen comes with built-in context-sensitive help and an electronic manual
	Cross-agency user interaction — instant messaging, internal email, and conferencing
	Instant messaging, internal email, conferencing, MS Excel® export, and more..

Aspen Versions

Aspen is available in two separate versions:

The regular online version of Aspen is designed for multi-agency coalitions and requires Internet access. Client data is stored in a remote, centralized database.

Aspen Local is identical to the online version in features and functions but it runs offline by default. Both the program and database reside on the host agency’s computer. Aspen Local is completely Internet-ready. With the purchase of a static IP address (available from local phone companies), staff in remote offices can use Aspen Local to connect with the same database as staff in the main office.

Requirements & Security - Aspen software is compatible with any version of Windows® from Windows 95® on. It requires less than 10 MB of disk space and 20 MB of memory. Security is ensured through encryption of the Aspen software, database, and all communication with the database.

Affordability - The single agency version of Aspen is available for a one-time price of $950 plus a $100 annual upgrade and support fee. A statewide license can be ordered at a discount from the per-agency cost. There are no per-user charges for Aspen software. Training by telephone is available for a modest additional fee to get staff up and running or to assist with specialized data entry or reporting needs.

Demonstration Version - Demonstration versions of Alice and Aspen are available that showcase all features and allow entry of sample data. The demonstration version can be run on any computer that has Internet access and some version of the Windows® operating system. Email to request more information or a free copy of the Alice or Aspen demonstration version.

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